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The Ultimate Office Space Shopping List

It's time to design! Add these items to make your office space the foundation for a great work culture.

This article is tailored for companies with a physical office space. If you're looking for tips for remote employee management, check out our last article.

Line art of chairs and a potted plant
Original Artwork by Latiefzubet736081 and ZulfanMhummad, Vecteezy

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Keep It Flexible

This space is going to evolve; Your staff will change people and size in ways you can't predict, so keep flexibility in mind. Pick modular furniture pieces that you can easily move around, desks that can adjust between standing and sitting, and signage for any workspace rules you want new teammates to inherit.

Providing diverse workstations can keep the space feeling fresh from day to day. Designate separate spaces for collaborative work, quiet zones, and casual breaks to help your team work in harmony. Consider scheduling days for everyone to rearrange their workspaces, so they don't see the same wall or window every day of their career.

Open & Collaborative

Like mentioned above, it's good to have collaborative workspaces, or breakout areas. Invite your team to enter a space for informal coworker meetings, brainstorming, and conversation.

Make sure your entire team is well-versed on your employee handbook. This will help staff understand what appropriate conduct for the office is, as well as when they're expected to be working.

Modern Tech

You don't need to have the latest technology to make your staff happy. But features like high-speed internet and tech-friendly spaces with ample charging stations are a plus.


A shared business space is an opportunity for you, your staff, and your company to show some personality! Encourage your staff to decorate their desk spaces so they feel a sense of ownership and familiarity. Decorate your own space so your team can know you better, too.

Customizing the space with company branding can encourage a sense of community. Wall art, murals, staff event photos, trophies or awards, even a display of some of your product's original prototypes can build team identity.


If your staff are in the office just as much as they're at home (if not more!), it's important to incorporate a wellness space. Even if it's a single lawn chair on the office roof, a break room promotes a healthy work-life balance. If you have the space and the means, a meditation room, fitness area, or green space are great options, and can help your staff want to be at work! Instead of associating the office with stress, your staff could find it relaxing and productive.

With everyone under the same roof, don't miss the opportunity to help your staff bond. Schedule regular group activities like team-building games, workshops, and events. The office space isn't worth much if everyone comes in, sits at their own desk, and barely interacts!

Seek Feedback

A great work culture is not just about the physical space, but also the team interactions, values, and relationships. Continuously seek feedback from your employees to adapt and improve this workspace based on their needs and preferences. Your staff will also feel respected and appreciated if they know you're willing to make changes on their behalf.

The Ultimate Office Space Shopping List


  • Desks (adjustable or standing)

  • Office chairs (ergonomic)

  • Meeting room table(s)

  • Meeting room chairs

  • Lounge/breakout area modular (and moveable) couch

  • Lounge/breakout area chairs

  • Shelving units (modular if possible)

Collaboration Tools:

  • Whiteboards or glass boards

  • Projector

  • Projector screen

  • Video conferencing equipment

Technology Essentials:

  • Computers and laptops

  • High-speed internet and Wi-Fi routers

  • Printers and scanners

  • Ample outlets / charging stations

Office Decor:

  • Brand signage or logos

  • Plants (real or fake, the more the merrier)

  • Wall art or murals

  • Trophies/awards

  • Team photos

  • Warm-toned lighting fixtures

Storage Solutions:

  • Filing cabinets

  • Storage lockers

  • Shelves (modular)

  • Cable management solutions

Workstation Accessories:

  • Desk organizers

  • Monitor stands

  • Warm-toned desk lamps

  • Noise-canceling headphones

Meeting Room Essentials:

  • Meeting room scheduling system

  • Flip charts or presentation boards

Breakout Area Supplies:

  • Magazines or reading materials

Wellness and Relaxation:

  • Meditation cushions or mats

  • Fitness equipment

  • Wellness room accessories

  • Relaxing background music system

Kitchen and Pantry Supplies:

  • Refrigerator

  • Microwave

  • Coffee machine or espresso maker

  • Utensils

  • Plates

  • Cups

  • Mugs

  • Dish soap

  • Sponge

  • Paper towels

Safety and Security:

  • First aid kit

  • Fire extinguishers

  • Security cameras

  • Secure document disposal bins

Office Supplies:

  • Stationery (pens, notebooks, sticky notes)

  • Whiteboard markers

  • Printer paper and ink cartridges

  • Staplers and paper clips

  • Label maker

Personalization and Employee Well-being:

  • Desk toys or stress-relief items

  • Employee recognition board

  • Grab bin / available items for staff desk décor

Cleaning and Maintenance Supplies:

  • Cleaning supplies

  • Trash bins and recycling bins

  • Vacuum cleaner or cleaning service arrangement

  • Light bulbs and maintenance tools

The Fine Details

  • Scent plug-ins or diffusers

  • Seasonal gifts for bathroom attendants

  • Seasonal gifts for staff

  • Polaroid camera to capture office moments

  • Dog treats, food, and bowls for pet visitors

It's important for us to disclose the multiple authors of this blog post: The original outline was written by chat.openai, an exciting new AI language model. The content was then edited and revised by Lindey Hoak.
"OpenAI (2024). ChatGPT. Retrieved from"

BearPeak Technology Group is a software studio based in Boulder, CO, offering studio, strategy, and staffing services. The startup studio takes ideas from concept to reality. The strategy services range from Fractional CTO mentors to architecture and specialized skillset services. for startups, businesses, and entrepreneurs. The staffing services assist teams in connecting with high-quality software developers. If one of these sounds like the solution for you, get in touch with BearPeak for a free consultation at


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